Hey All,
I've found some visioning meeting examples / agendas / minutes from some previous sessions that I was thinking of.
We have loosely alternated our visioning meetings over the years as "strategic planning" and "visioning". Most of these examples can apply to visioning, or planning, or both.
We acknowledge that agreed in some professional facilitator's circles that visioning is only a part of strategic planning.
The biggest take away from this though is that having good meeting facilitation really helps ideas come together and solidifies more effective outcomes.
So that being said, visioning / planning meetings should be well supported by cohesive facilitation.
In
this document, we have an agenda and statements of intent for desired outcomes.
In
this document we have an agenda and minutes of a strategic planning session facilitated by
PeerNetBC, whom we've had facilitate several times over the years, and have had workshops with them on different types of anti oppression work.
This document is a brief bullet notation of our visioning session of 2018. A sort of "at a glance" reference of what we had discussed and explored during our meeting. This was helpful as a supporting document to the minutes to help refresh our memories of the outcomes of the meeting.
On the topic of facilitation, we've had a few workshops over the years, and one of which was hosted by PeernetBC and they left us with
this document.
So essentially our common tools have been
SWOT and
SMART analysis (more participants in these will give a broader outcome and insight into the groups vision goals ), and effective meeting facilitation.
Facilitation basics
(for example) could have the elements of a pre released agenda at a minimum of 2 weeks in advance, and assigned roles during the meeting for time keeper, speakers' stacker, and vibes watch. The facilitator would draw the role of keeping on topic and collecting / paraphrasing / summarizing the overall expressions, and a minute taker who can usually type fast and keep accurate as possible the summary of each items. Also good tools for
conflict de escalation is helpful if there's a diverging / disagreeing / conflicting dynamic in the group.
And finally, we used these tools in our own way and means, that is to say, we determine how 'strict' or 'chill' we use these techniques. Mostly they've been effective tools for us and the meetings productive and insightful and not uptight and stressful!
We get to talk about our visions and aspirations, and we get insight on our peers' thoughts and feelings too!
Have fun!
Jesse Cooper
Our Community Bikes