You may find that the law will require you to record serial numbers.
So best to check with your local Police, because you don't want them
visiting and possibly putting your org. through the wringer.
We record serial #s for every bike we sell or scrap, though not the
ones we never get to process and donate overseas or whatever. Also,
the cheaper bikes often don't have numbers.
We started recording stats for a grant many years ago, and we keep it
up because it allows us to review each year and see what's going on.
We track:
bikes sold
bikes recycled (made ready for sale, scrapped, donated elsewhere)
people served (volunteers, DIYers, shoppers - basically anyone that
comes into the shop).
volunteer hours
income
After we implemented our "hour for hour" deal a few years ago (one
hour of volunteering is worth one hour of shop time) we now track any
hours redeemed.
For an example of the usefulness of tracking: we moved our shop last
year. and we knew we became a lot busier. It was nice to have the
actual numbers show a medium to fabulous rise in every statistic.
Good for bragging rights, if nothing else. ;)
Mark Rehder - Director re-Cycles Bicycle Co-op http://re-cycles.ca
On 11-Mar-09, at 6:58 PM, Carl Voss wrote:
Hello from chilly Des Moines!
The Des Moines Bicycle Collective is just about to hit its first
anniversary. Miracle of miracles, we're still above water.What have you experienced collectives learned is important to track
regarding shop activities? We think these things are key
(especially for applying for grants): *bikes received *bikes given away *bikes sold *Earn-A-Bike completions *bikes recycled/sent to scrapper *tires recycled/sent to scrapper *volunteer hoursAre we missing anything? A couple board members want to create an
entry for each bike received (record serial number) and track
hours spent on fixing, parts/tires invested. Seems a bit over the
top when we're still scratching and clawing for volunteers.But, willing to listen to the voices of experience.
Carl carlvoss@mac.com Mobile: 515-210-0237
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