This is what I have proposed to our collective in regard to forming a Board of Directors. If anyone is familiar with Participatory Economics, this is sort of modeled after that system of Producer/Consumer and Worker Councils.

FM Community Bicycle Workshop Organizational Structure

General Collective Membership is defined by:
Working regular, accountable shifts of 4 hours in length, once a week for the duration of at least one month. After that one month, working regular, accountable shifts is still expected but is flexible depending on circumstances.
Attending and actively participating in at least three consecutive General Collective, Board, or Worker Council meetings.
If a General Collective Member is inactive for the duration of one month without a prior notice, their membership is terminated with the option to rejoin the collective through by meeting the same criteria as a new prospective collective member.
The General Collective will meet once a Month at a regularly scheduled time to discuss the day to day operation of the shop, update schedules, make suggestions and in general report news to the collective from their respective worker councils.

Worker Councils (WC) consist of members from the general collective who wish to have an increased level of participation. There are six WC: Finance/Legal, Advertising/Hardcopy, Physical Donations, Shop/Tools/Ordering, Education, and Community Outreach. Each WC chooses a representative within to represent their interests on the Board of Directors. These representatives are easily recallable by the WC or the General Collective as a whole. These representatives along with co-representatives, if appointed, would be the collectives primary key-holders. The six WC representatives are also members of the Board of directors, and taken as a whole, make up the producers council. Worker councils will meet as needed. Collective members would generally only officially participate in one WC, two if necessary.

The Board of Directors – Members-At-Large would represent the interests of the groups that the FMCBW explicitly intends to serve. In other words, they would collectively make up the consumers council. These Board members-at-large would be chosen by the General Collective at the annual meeting and would serve a one year term.

Board Mechanics:
Six Collective members representing their respective WC and 6-8 Members-At-Large to represent the communities we intend to serve.
The Board of Directors will meet quarterly and are open to general collective member attendance.
Two weeks notice will be given before the quarterly meetings and one week notice will be given for special circumstances.
Voting by proxy is allowed but consent must be given in a written form and it must be on a specified proposal and not a general power. Voting by email is valid and legitimate but if any board member feels that there needs to be more discussion the vote can be vetoed and a meeting called in it's place.
Quorum for Board of Directors meetings will be 50%+1.
The board of directors will determine what specific democratic decision making process suits but with an emphasis on consensus decision making when possible.
The board will have a Chair, Co-Chair, Secretary and Treasurer.
In the case of vacancies, the General Collective will be charged with finding a suitable replacement, taking into consideration input and suggestions from the Board Members-At-Large.


I think the overall effect of this would be to allow outside input and give us community perspective, tap external resources, organize more effectively in our WC, increase general collective membership thus "throwing more people" at the issue of staffing the shop when open, Allow individual participation to determine level of involvement in decisionmaking, allow a broader number of people to lead in their areas of interest, as well as being "legal" in terms of US regulations.
Andrew