Re: compiling information to be passed on!
We are very lucky to have a volunteer at Pirates who is taking an independent credit for her environmental studies degree which will allow her to get school credit for doing 6-8 hours of work for Bike!Bike! over the next few months. We are going to set her up compiling information, logging contact info and addresses for shops all over the world, as well helping to prepare welcome info packages. more excitingly, she will be doing a lot of research into the previous years' conferences, contacting organizers and finding out how they organized themselves, what their model, budget, schedule, food and funding looked like.

We are hoping that this information can be compiled in a manner than will be EASILY accessible and transferable for following years' organizers. As we have said many times here, reinventing the wheel is totally unnecessary but we need a clear, consistent way of transferring information to confidently avoid it. We know that every city will have to do things in a unique way, but are really keen to put together a package that can guide folks through the process of planning, especially in terms of time-lines and person-power.

We will be reaching out very soon via ThinkTank for contacts from previous years to pick their brains.

Ainsley.
On Sun, Dec 13, 2009 at 1:00 PM, <thethinktank-request@bikecollectives.org> wrote:
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Today's Topics:

  1. Re: 4 BikeBikes. (veganboyjosh@gmail.com)
  2. getting organized,        growing from one event to the next.
     (veganboyjosh@gmail.com)


----------------------------------------------------------------------

Message: 1
Date: Sun, 13 Dec 2009 10:52:21 -0700
From: veganboyjosh@gmail.com
To: The Think Tank <thethinktank@bikecollectives.org>
Subject: Re: [TheThinkTank] 4 BikeBikes.
Message-ID:
       <53e5a1720912130952u3197d106x6e77de9a3cc5e449@mail.gmail.com>
Content-Type: text/plain; charset="utf-8"

I am all about sharing the love, and hosting or cohosting a workshop about
putting on a regional bikebike, or even a workshop that has folks from
previous/current international bikebike hosts.
 Something I heard kicked around last year was the idea of a binder or file
of resources, that gets passed on to the next host, so that they don't have
to re invent the wheel. I've got something sort of related to that
happening, but it's unrelated enough as to warrant its own thread.

Thanks, everyone. I'm excited to hear about so many other gatherings that
are taking the name bikebike. I was worried that throwing another one out
there would dilute the energy, but it sounds like it's not even close to
that.

Rachel mentioned last year that maybe the smaller gatherings should take a
new name? It may be less confusing with so many of them happening. What are
your thoughts on that?

josh.




On Sat, Dec 12, 2009 at 10:56 PM, <brentmore1234@aol.com> wrote:

>
> I would agree that having 80 or 90 (was it that many?) folks from all over
> the southeast who are passionate about bicycles and bike collectives will be
> a really good thing for Louisville. That's why I chimed in and said
> something about being against having the BigBike!Bike! in Minneapolis -
> there is already what, almost a 5% bike mode share going on there. Not to
> diss places that have some of the highest bike mode shares, they're probably
> better places to organize a large conference out of, but there are places
> where biking is relatively in it's infancy (Louisville has less than a 1%
> mode share) and a truly grassroots thing like this could really spark some
> conversation - if you have it in a place that is struggling.
>
> Just some thoughts.
>
> - Eli
>  rachael spiewak wrote:
> > Same description goes for the previous Southeast version (ATL, > 1/2009).
> It will only help.
> >
> > -rachael
> >
> > On Sat, Dec 12, 2009 at 8:53 PM, Carolyn Braunius <brauniusc@yahoo.com >
> <mailto:brauniusc@yahoo.com <brauniusc@yahoo.com?>>> wrote:
> >
> > Hi Victor and all. :)
> >
> > We love BikeBike and plan on coming to Toronto for BIKEBIKE this
> > year by bike and hopefully with reinforcements from the northeast.
> >
> > Our thoughts behind bikebike NE was we knew there were a lot of
> > small shops or shops that are trying to get off the ground who
> > would love to get some of that special bike bike feeling, but
> > couldn't make it to Minneapolis and might not be able to swing the
> > big trip to Toronto. >
> > They also might not know about the special magic of bikebike and
> > can come to a meeting and get a little dose of the magic, before
> > falling inlove with the international event.
> >
> > We also wanted to create a stage to address some of the specific
> > bike culture challenges we face in the north east. We love all of
> > those cities that have bike paths and bike racks, and let kids
> > ride their bikes to school, and we want to have a space where we
> > can make a plan to help bring some of those really wonderful
> > things to places where we don't quite have that yet.
> >
> > We also like to hang out with y'all and promise to do our best to
> > throw a good party :)
> >
> > Cheers,
> > Carolyn
> >
> > www.troybikerescue.org <http://www.troybikerescue.org>
> > > "When shall we live if not now?" - M.F.K. Fisher
> >
> >
> > --- On *Sat, 12/12/09, mylifeinthenow@gmail.com
> > <mailto:mylifeinthenow@gmail.com <mylifeinthenow@gmail.com?>> /<
> mylifeinthenow@gmail.com
> > </*?'mailto:mylifeinthenow@gmail.com>>/* <mylifeinthenow@gmail.com>wrote:
> >
> >
> > From: mylifeinthenow@gmail.com
> > <mailto:mylifeinthenow@gmail.com <mylifeinthenow@gmail.com?>> <
> mylifeinthenow@gmail.com
> > <mailto:mylifeinthenow@gmail.com <mylifeinthenow@gmail.com?>>>
> > Subject: Re: [TheThinkTank] 4 BikeBikes.
> > To: thethinktank@bikecollectives.org
> > <mailto:thethinktank@bikecollectives.org<thethinktank@bikecollectives.org?>
> >
> > Date: Saturday, December 12, 2009, 5:03 PM
> >
> > Bike! Bike! NE is still going on in Apri as a warm up for May
> > is Bike Month!
> >
> > -----Original Message-----
> > Date: Saturday, December 12, 2009 7:56:48 pm
> > To: "The Think Tank" <thethinktank@bikecollectives.org
> > <http://mc/compose?to=thethinktank@bikecollectives.org>>
> > From: "N.O.Bike Project" <nolabikeproject@gmail.com
> > <http://mc/compose?to=nolabikeproject@gmail.com>>
> > Subject: Re: [TheThinkTank] 4 BikeBikes.
> >
> > My bad, there are 4. Hmmm.
> >
> > winter.snowy.rose@gmail.com
> > <http://mc/compose?to=winter.snowy.rose@gmail.com> wrote:
> > > What about the eastern one about new York area in April or may?
> > > Is that still on?
> > >
> > > Chlo?
> > > Sent from my BlackBerry device on the Rogers Wireless Network
> > >
> > > -----Original Message-----
> > > From: "N.O.Bike Project" <nolabikeproject@gmail.com
> > <http://mc/compose?to=nolabikeproject@gmail.com>>
> > > Date: Sat, 12 Dec 2009 18:39:55
> > > To: The Think Tank<thethinktank@bikecollectives.org
> > <http://mc/compose?to=thethinktank@bikecollectives.org>>
> > > Subject: [TheThinkTank] 3 BikeBikes.
> > >
> > > Hey y'all.
> > >
> > > In response to the query about a running tally. There are 3
> > BikeBike!'s
> > > that I know of. Louisville and Boulder in the spring (on the
> > same
> > > weekend-March20) and Toronto in the summer.
> > >
> > > Personally I think regional bikebikes are a great idea. My
> > only concern
> > > is that there may be a lower turnout at the big annual
> > event. I guess
> > > we'll see what happens.
> > >
> > > -Victor.
> > > _______________________________________________
> > > Thethinktank mailing list
> > > Thethinktank@bikecollectives.org
> > <http://mc/compose?to=Thethinktank@bikecollectives.org>
> > > To unsubscribe, send a blank email to TheThi
> >
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> >
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--
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bike shop!
Ask me how you can sponsor a Youth Earn-A-Bike student for just $100.
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Message: 2
Date: Sun, 13 Dec 2009 10:58:28 -0700
From: veganboyjosh@gmail.com
To: The Think Tank <thethinktank@bikecollectives.org>
Subject: [TheThinkTank] getting organized,      growing from one event to
       the next.
Message-ID:
       <53e5a1720912130958v3610056dl93c4237297f31a39@mail.gmail.com>
Content-Type: text/plain; charset="utf-8"

Something I've been working on lately is a template for organizing an event
and/or a program. It seemed like every time we put on a class, or a workshop
or an event, we had to reinvent the thing, since no one had taken notes on
what worked or didn't work last time.

We've come up with  a pretty simple multi-page spreadsheet that helps parse
out tasks, duties, and timelines for things. It allows us to document the
procedure for setting up an event or class (say, an open house, or a
workshop) and then keep track of everything that needs to happen, what
allies you can rely on, what their contact info is, other resources, food
donors, space resources, all of it.
After the event, it's also vital to do post-event evaluations, and include
that information in your spreadsheet. What went wrong, what went well, what
did you forget?

 Then, the next time someone, or you, wants to do the event again, all you
have to do is call up your template, and do what's on the list of tasks.
This time, you'll have your notes on what you forgot the first time, who
helped you last time, who was good at what task, etc.

 Every time we start a new project here at Community Cycles, we draw up one
of these templates, and start plugging in dates and names and tasks. We use
a simple Google spreadsheet, which makes it easy to delegate and share
responsibilites, and see waht people are up to.

We're getting to the point now where we're able to rely on the spreadhseet
info to do the event again, and it's proven SO helpful. When it's time to
put the class on again, you just get the plan out of the box, and go down
the list. You've taken notes on it already, so you know that if you do
everything on the list, then it will be at least as successful and
professional as the last time you did it.

This isn't specific to bike projects, either. I've imagined it fitting with
my old office job for projects or campaigns that we worked on. I think it
could even work on personal around-the-house projects if they're
sufficiently big enough to warrant their own planning process.

I'm working on a "demo model" that has comments explaining some of the inner
workings of it. I would love to share it with anyone who's interested. If
you would like to check it out hit me up off list and I'll share the sample
I have, which does not have comments just yet.

Sorry this email is so disjointed, in case anyone's still reading. I didn't
plan on mentioning/releasing this thing, but got excited with all the
bikebikes happening, and wanted to share.

Thanks everyone.

josh.
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