During Darrin's session (about making decisions in groups/bike!bike! organizational structure discussion) I volunteered to compile all of the extant material that has been used by and resulted from previous iterations of bike!bike! So, I'm putting out a call.

Have you aided in organizing a Bike!Bike! conference? Even if you aren't affiliated with the hosting organization, but helped from afar, I can use documentation of anything that helped you. Any and every document even slightly related is welcome, but specifically I'm sure most people would appreciate the following:

successful AND unsuccessful procedures for finding housing (what DIDN'T work might be educational.)

organizational methods for assigning housing

records regarding loaner bike cataloging, storage, and acquisition

web development timelines and records

budgets

printing costs

templates for program/welcome zines

food costs

large scale food preparation info

Overall program guidelines

Anything else you think others would be interested to know.