Actually nothing in the document is sensitive, I'm just gonna copy paste the whole thing here in case anyone else wants to see. Note: VCBN is the Vancouver Community Bike shop Network. I'm also happy to chat with anyone who wants to talk about visioning sessions and how to set them up, I've been in a million of them as participant, facilitator, and also in groups that hired an outside facilitator. 

Visoning outline for VCBN


Intros!

15min

Name, pronoun, why you are here, shops you are associated with?


1. GOALS (priority: info gathering)

30 min

What goals have already been mentioned?

Do we have anything to add? (popcorn, scribing)

eg:

  • Resource allocation

  • Data collection/sharing

  • Advocacy

  • Outreach

  • Donations/recycling

  • Fundraising

  • Programming


2. SCOPE (priority: info gathering)

30 min?


What are the VCBN’s priorities? 

Who will the VCBN serve and how?


Structure: 

Break out into a few groups, each group discusses amongst selves and reports back on ideas - share, record, summarize, report

  • Separate by shop

  • Organizational reflection

  • Prioritizing the things!


(What does the VCBN do?)

(What does each org want from/for the VCBN?)

(What is the scope of the VCBN outside/beyond the three core groups? Timeline? Internal/external?)


BREAK 15 min


3. GROUP STRUCTURE AND DECISION MAKING (priority: establishing a structure we can cope with for 6 months and then assess :) )

1.5 hours (start by 5:45?)


Preamble:

  • A structure that isn’t nec person dependant

  • We can’t make something that meets everyone’s needs perfectly right now: what can we live with for the time being and try out?


Concerns:

  • Shop representation

  • Communication and accountability re: people impacted by VCBN’s activities 

  • Paid vs unpaid participation

  • “Double dippers” - ppl involved in multiple orgs



Structure:

Break out into a few groups, each group discusses amongst selves and reports back on ideas - share, record, summarize, report

  • Mix up the shops!

  • 3 groups


Some dot voting on things ppl like about different ideas?


Discuss:

  • What is important to people about different systems


Facilitate until it is done



4. MISSION STATEMENT?

30 min?



WRAP UP

15 min!


Sunny Nestler, Programs Manager
AMS Bike Co-op + Bike Kitchen
University of British Columbia
604-822-2453 | thebikekitchen.ca | @BikeKitchenUBC


On Tue, Jan 7, 2020 at 12:13 PM Sunny Nestler <programs@bikecoop.ca> wrote:
Alysia you should also be able to access the VCBN visioning session agenda / minutes for an example of a very basic structure (we did not hire an outside facilitator) - it's in the 2017 meeting minutes folder!


Sunny Nestler, Programs Manager
AMS Bike Co-op + Bike Kitchen
University of British Columbia
604-822-2453 | thebikekitchen.ca | @BikeKitchenUBC


On Tue, Jan 7, 2020 at 5:57 AM Jim Sheehan <jim@ohiocitycycles.org> wrote:
Can we post our docs to the wiki? Seems like that would be the place to share this kind of stuff. I'd love to see what others have done as well.
Jim Sheehan
Executive Director
Ohio City Bicycle Co-op
1840 Columbus Rd
Cleveland, Ohio 44113
216 830 2667
OhioCityCycles.org



On Tue, Jan 7, 2020 at 8:18 AM Jesse Cooper <jessecooper0@gmail.com> wrote:
Sounds good... I'll settle into those docs later today. 

On Tue., Jan. 7, 2020, 04:56 lori newton <lori.newton@me.com> wrote:
Would you mind also sharing with Bike Windsor Essex Jesse? We’ve done strat planning but have nothing documented formally other than meeting notes. 

Sent from my iPad

On Jan 6, 2020, at 4:17 PM, Jesse Cooper <jessecooper0@gmail.com> wrote:


Hi! 

( I sent a bunch of stuff to Hannah some time ago, I'll remember to forward to you to! )

Jesse

On Mon., Jan. 6, 2020, 11:55 Alysia Herr <alysiaherr@gmail.com> wrote:
Hi buds,

I'm with Kickstand Community Bikes, a volunteer-run space in Vancouver, BC. We're in the midst of some big changes: a shop move, general increase in volunteer-time, and increase in shop user-ship. All good things, but we've decided that it's probably time for visioning meeting.  However, it turns out folks have some different ideas about what this means. I have my own ideas, but I haven't participated in this sort of meeting before, so I'm not sure how to build a framework to make this exercise useful.

Has anyone participated in a Visioning Meeting for their organization? What did it look like? Specifically, what was the scope and what were the goals? Who facilitated the meeting? How many people attended? What did you accomplish? If anyone has an agenda or outline they could share, I'd appreciate it.

Thanks!

Alysia
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