We use Calendly and send the data to Airtable using Zapier so we can have records of everything. That setup may be a bit more complicated than what you need though.
This article will explain and help you set it up, if you're interested:
https://medium.com/entrepreneurship-technology-blog/manage-your-clients-with...
Calendly on its own is very helpful and they have a free option.
Phoenix Freeride Montpelier
On Wed, Oct 14, 2020 at 4:04 PM < thethinktank-request@lists.bikecollectives.org> wrote:
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When replying, please edit your Subject line so it is more specific than "Re: Contents of Thethinktank digest..." Today's Topics:
- Re: Thethinktank Digest, Vol 169, Issue 4 (Tegan Moss [B!KE])
- Staff + volunteers management (peter@BikeClarkCounty.org)
- Re: Staff + volunteers management (Yellow Bike Project)
- Re: Staff + volunteers management (Audrey Wiedemeier)
---------- Forwarded message ---------- From: "Tegan Moss [B!KE]" director@communitybikeshop.org To: The Think Tank thethinktank@lists.bikecollectives.org Cc: Bcc: Date: Tue, 13 Oct 2020 17:11:32 -0400 Subject: Re: [TheThinkTank] Thethinktank Digest, Vol 169, Issue 4 We do not use waivers--our insurance company does not pressure us to because they do not stand up in court. Personally, I also feel they are quite problematic because they make people believe they do not have rights when they actually do. It is the legal equivalent of gas lighting. Here in Canada we are a lot less litigious than folks in the US so I think its also seen as less of an issue.
We do have Directors and Officers insurance. Its pretty affordable for the protections it offers.
Our insurance for liability and D&O is around $2,500 annually.
On Sat, Oct 10, 2020 at 4:03 PM < thethinktank-request@lists.bikecollectives.org> wrote:
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When replying, please edit your Subject line so it is more specific than "Re: Contents of Thethinktank digest..." Today's Topics:
- Re: Insurance for Collectives Offering Repair Services (Ron G)
---------- Forwarded message ---------- From: Ron G pedalmore@gmail.com To: thethinktank@lists.bikecollectives.org Cc: Bcc: Date: Fri, 9 Oct 2020 14:49:48 -0700 Subject: Re: [TheThinkTank] Insurance for Collectives Offering Repair Services Howdy--
(Disclaimer: I am not a lawyer. I'll gladly take corrections from any sharper legal minds. Kevin Dwyer?)
We are a DIY shop, and we have insurance. Our insurance does cover repairs, which is appropriate since our DIY comes with assistance, which often looks like doing repairs. I think insurance is important for any organization offering to help with bikes. One loose quick release could lead to big expenses.
It's tempting to believe that since our organizations tend to have limited assets we're immune to lawsuits, that there's just nothing there to sue for. The problem is lawsuits will find other targets, like staff or volunteers with money or property. If they're lucky they'll be covered by homeowner's or other insurance, but not necessarily. So you could be opening your staff, board, or volunteers to liability.
We'd also like to think that our friends and guests aren't the suing types. But people don't sue because they're jerks (okay, some do), but because they're desperate. They sue because our health care system sucks, and they'll be bankrupted by bills,
And it's not hard to demonstrate in court that we are trusted resources who should know better than allow someone to install their own front wheel without making sure they understand how to use that quick release, the part responsible for more lawsuits than any other component.
On this topic, I'm wondering a couple of things. We have a ponderous waiver for people to fill out, and I'd like to trim it down.
Do most community shops use waivers, and is there any template?
And, maybe more to the point, have any of you ever been sued, and, if so, did a waiver help at all?
Happy Trails, Ron Georg Shop Czar Corvallis Bicycle Collective _______________________________________________ Thethinktank mailing list Thethinktank@lists.bikecollectives.org
http://lists.bikecollectives.org/listinfo.cgi/thethinktank-bikecollectives.o...
-- Executive Director B!KE: The Peterborough Community Bike Shop 293 George St, Peterborough ON (705) 775-7227 communitybikeshop.org she/her
---------- Forwarded message ---------- From: "peter@BikeClarkCounty.org" peter@bikeclarkcounty.org To: The Think Tank thethinktank@lists.bikecollectives.org Cc: Bcc: Date: Tue, 13 Oct 2020 16:49:19 -0700 Subject: [TheThinkTank] Staff + volunteers management Anyone out there have a good program (online) for managing staff + volunteer sign up for slots.
We’re trying to stager as we add limited volunteers back to our schedule and google docs isn’t cutting it.
Thanks, in advance!
Pedal on… Peter.
Peter Van Tilburg Executive Director, Board VP Bike Clark County
Community Bike Shop: 1604 Main St., Vancouver, WA. 98660 Wed-Sat 11am-6pm, Sunday 11am-4pm
c. 503.572.9894 peter@bikeclarkcounty.org *http://www.linkedin.com/in/petervantilburg http://www.linkedin.com/in/petervantilburg* http://www.bikeclarkcounty.org/ www.bikeclarkcounty.org *Bike Clark County is equipping, empowering, and connecting youth to our community.*
---------- Forwarded message ---------- From: Yellow Bike Project austinyellowbike@gmail.com To: The Think Tank thethinktank@lists.bikecollectives.org Cc: Bcc: Date: Tue, 13 Oct 2020 19:35:36 -0500 Subject: Re: [TheThinkTank] Staff + volunteers management Peter, At AustinYellowBike we use YouCanBookMe to book staff and volunteers in specific time slots with capacity limits.
Take care, be safe, Robert Wong Volunteer
Yellow Bike Project | www.austinyellowbike.org 1216 Webberville Rd Austin, TX 78721| 512-524-5299 Schedule Available Online https://austinyellowbike.org/ "Be the change you would like to see in the world." - Gandhi
On Tue, Oct 13, 2020 at 6:50 PM peter@BikeClarkCounty.org < peter@bikeclarkcounty.org> wrote:
Anyone out there have a good program (online) for managing staff + volunteer sign up for slots.
We’re trying to stager as we add limited volunteers back to our schedule and google docs isn’t cutting it.
Thanks, in advance!
Pedal on… Peter.
Peter Van Tilburg Executive Director, Board VP Bike Clark County
Community Bike Shop: 1604 Main St., Vancouver, WA. 98660 Wed-Sat 11am-6pm, Sunday 11am-4pm
c. 503.572.9894 peter@bikeclarkcounty.org *http://www.linkedin.com/in/petervantilburg http://www.linkedin.com/in/petervantilburg* http://www.bikeclarkcounty.org/ www.bikeclarkcounty.org *Bike Clark County is equipping, empowering, and connecting youth to our community.*
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---------- Forwarded message ---------- From: Audrey Wiedemeier audrey@bikelibrary.org To: The Think Tank thethinktank@lists.bikecollectives.org Cc: Bcc: Date: Wed, 14 Oct 2020 10:34:31 -0500 Subject: Re: [TheThinkTank] Staff + volunteers management Roberts option looks like a really good low or no cost option. We use Volgistics here at the Bike Library and I think we pay $17/mo with the option to have folks sign-in on a touch pad with a four digit code when they walk in the building. Even if folks are signed up to volunteer, we ask them to sign in and out for every shift. I am happy with Volgistics and all its capabilities, but it took us a while to learn.
Peace & grease,
*Audrey Wiedemeier* (She/her/hers) Iowa City Bike Library, Director
700 S. Dubuque St, Iowa City *COVID Hours: *Tues. - Thurs. 10 AM - 5 PM; Sat. 10 - 3 PM Need something? Set up an appointment by email. Want to donate? Drop off anytime during these hours. Thank you!
BikeLibrary.org C: (515) 450-1651
On Tue, Oct 13, 2020 at 7:35 PM Yellow Bike Project < austinyellowbike@gmail.com> wrote:
Peter, At AustinYellowBike we use YouCanBookMe to book staff and volunteers in specific time slots with capacity limits.
Take care, be safe, Robert Wong Volunteer
Yellow Bike Project | www.austinyellowbike.org 1216 Webberville Rd Austin, TX 78721| 512-524-5299 Schedule Available Online https://austinyellowbike.org/ "Be the change you would like to see in the world." - Gandhi
On Tue, Oct 13, 2020 at 6:50 PM peter@BikeClarkCounty.org < peter@bikeclarkcounty.org> wrote:
Anyone out there have a good program (online) for managing staff + volunteer sign up for slots.
We’re trying to stager as we add limited volunteers back to our schedule and google docs isn’t cutting it.
Thanks, in advance!
Pedal on… Peter.
Peter Van Tilburg Executive Director, Board VP Bike Clark County
Community Bike Shop: 1604 Main St., Vancouver, WA. 98660 Wed-Sat 11am-6pm, Sunday 11am-4pm
c. 503.572.9894 peter@bikeclarkcounty.org *http://www.linkedin.com/in/petervantilburg http://www.linkedin.com/in/petervantilburg* http://www.bikeclarkcounty.org/ www.bikeclarkcounty.org *Bike Clark County is equipping, empowering, and connecting youth to our community.*
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Adam / Phoenix Mitchell