This is really interesting. We are just beginning to develop these systems here in Calgary in anticipation to our summer opening. While I feel I have a good sense of what items various shops are including, I am wondering more about how most shops are keeping track of this. Are hand-written ledgers the norm here or are there shops that record their information electronically, or both? We are toying with the idea of creating an electronic database. Any insight here is greatly appreciated. Lance Ayer Campus Bike Initiative Calgary, Alberta
On Feb 15, 2008 2:27 PM, info@re-cycles.ca info@re-cycles.ca wrote:
Oops, I forgot the "how".
The $ amounts are tracked in a ledger book kept at the shop. The rest of the info is part of a shop report emailed to a mailing list by the Head Mechanic for each shift. One member on the mailing list collects and records the stats for use at the end of the year.
We also have bike overhaul sheets which include a check list for all tasks which are each initialed by the volunteer that completes them. The sheet also has a section for a head mechanic to fill in when bike has been completed, test ridden and checked over. The make, model, color and serial # are also recorded. When the bike is sold there is a detachable portion which duplicates the make, model, color, serial # and adds date, price, a small disclaimer and the buyers name & signature. We keep the detached portion for our records and the buyer gets the overhaul sheet (with any notes about specific components etc.) as their receipt.
Chris
--- "info@re-cycles.ca" info@re-cycles.ca wrote:
Currently we track:
People served: 7 Volunteer hours: 5 Volunteer hours redeemed: 0 (our volunteers can redeem their hours to use our shop for their own DIY projects) Bikes sold: 3 Bikes recycled: 0 (readied for sale, scrapped, or sold as-is) Bikes sales income: $ Part sales income: $ DIY income: $ (the public can pay $5/hr to use our shop)
Chris --- Jonathan Morrison jonathan@slcbikecollective.org wrote:
For those of you that do it, how do you do it? What information do you or don't you record?
-- Sincerely,
Jonathan Morrison Executive Director Salt Lake City Bicycle Collective 2312 S. West Temple Salt Lake City, UT 84115 w: 801-328-2453 c: 801-688-0183 f: 801-466-3856 www.slcbikecollective.org
Get Addicted to Crank! http://www.slcbikecollective.org/crank/
Chris Wells (Head Mechanic & Email Handler)
re-Cycles Bicycle Co-op 112 Nelson St. Ottawa
Open 6pm-9pm Tuesdays & Thursdays
info@re-cycles.ca http://www.re-cycles.ca/ _______________________________________________ Thethinktank mailing list Thethinktank@bikecollectives.org
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