We keep our records as slim as possible, because we are lazy. We keep a ledger in which all finished bike sales are entered. it consists of:
*Description of the bike* - for our own reference. *How much it went for* - we use this to figure out how much of our income comes from donations and how much from bike sales. (whatever is not a sale, was a donation) *Serial number *- In case we need to prove that we do not sell stolen bikes.
A recent addition: If one our volunteers built up the bike, it has a For Sale tag, which we keep after the transaction, almost like a receipt. it also contains: details on what condition the bike was in, who built it, who safety checked it. at the end of the day all of the days 'receipts' go into an envelope, so using the ledger as reference, it should be possible to dig up the receipt with all the specifics.
Anibal, Bikepirate
On Feb 15, 2008 2:13 PM, Rich Points rich@richpoints.com wrote:
We have a daily facilitator sheet that tracks all kinds of stuff. This document has been revised 3 or 4 times in the past year and is due for another revision.
See attached.
Rich Community Cycles Boulder
Jonathan Morrison wrote:
For those of you that do it, how do you do it? What information do you or don't you record?
-- Sincerely,
Jonathan Morrison Executive Director Salt Lake City Bicycle Collective 2312 S. West Temple Salt Lake City, UT 84115 w: 801-328-2453 c: 801-688-0183 f: 801-466-3856 www.slcbikecollective.org
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