Hi buds,
I'm with Kickstand Community Bikes, a volunteer-run space in Vancouver, BC. We're in the midst of some big changes: a shop move, general increase in volunteer-time, and increase in shop user-ship. All good things, but we've decided that it's probably time for visioning meeting. However, it turns out folks have some different ideas about what this means. I have my own ideas, but I haven't participated in this sort of meeting before, so I'm not sure how to build a framework to make this exercise useful.
Has anyone participated in a Visioning Meeting for their organization? What did it look like? Specifically, what was the scope and what were the goals? Who facilitated the meeting? How many people attended? What did you accomplish? If anyone has an agenda or outline they could share, I'd appreciate it.
Thanks!
Alysia
Hi!
( I sent a bunch of stuff to Hannah some time ago, I'll remember to forward to you to! )
Jesse
On Mon., Jan. 6, 2020, 11:55 Alysia Herr alysiaherr@gmail.com wrote:
Hi buds,
I'm with Kickstand Community Bikes, a volunteer-run space in Vancouver, BC. We're in the midst of some big changes: a shop move, general increase in volunteer-time, and increase in shop user-ship. All good things, but we've decided that it's probably time for visioning meeting. However, it turns out folks have some different ideas about what this means. I have my own ideas, but I haven't participated in this sort of meeting before, so I'm not sure how to build a framework to make this exercise useful.
Has anyone participated in a Visioning Meeting for their organization? What did it look like? Specifically, what was the scope and what were the goals? Who facilitated the meeting? How many people attended? What did you accomplish? If anyone has an agenda or outline they could share, I'd appreciate it.
Thanks!
Alysia ____________________________________
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Would you mind also sharing with Bike Windsor Essex Jesse? We’ve done strat planning but have nothing documented formally other than meeting notes.
Sent from my iPad
On Jan 6, 2020, at 4:17 PM, Jesse Cooper jessecooper0@gmail.com wrote:
Hi!
( I sent a bunch of stuff to Hannah some time ago, I'll remember to forward to you to! )
Jesse
On Mon., Jan. 6, 2020, 11:55 Alysia Herr alysiaherr@gmail.com wrote: Hi buds,
I'm with Kickstand Community Bikes, a volunteer-run space in Vancouver, BC. We're in the midst of some big changes: a shop move, general increase in volunteer-time, and increase in shop user-ship. All good things, but we've decided that it's probably time for visioning meeting. However, it turns out folks have some different ideas about what this means. I have my own ideas, but I haven't participated in this sort of meeting before, so I'm not sure how to build a framework to make this exercise useful.
Has anyone participated in a Visioning Meeting for their organization? What did it look like? Specifically, what was the scope and what were the goals? Who facilitated the meeting? How many people attended? What did you accomplish? If anyone has an agenda or outline they could share, I'd appreciate it.
Thanks!
Alysia ____________________________________
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Sounds good... I'll settle into those docs later today.
On Tue., Jan. 7, 2020, 04:56 lori newton lori.newton@me.com wrote:
Would you mind also sharing with Bike Windsor Essex Jesse? We’ve done strat planning but have nothing documented formally other than meeting notes.
Sent from my iPad
On Jan 6, 2020, at 4:17 PM, Jesse Cooper jessecooper0@gmail.com wrote:
Hi!
( I sent a bunch of stuff to Hannah some time ago, I'll remember to forward to you to! )
Jesse
On Mon., Jan. 6, 2020, 11:55 Alysia Herr alysiaherr@gmail.com wrote:
Hi buds,
I'm with Kickstand Community Bikes, a volunteer-run space in Vancouver, BC. We're in the midst of some big changes: a shop move, general increase in volunteer-time, and increase in shop user-ship. All good things, but we've decided that it's probably time for visioning meeting. However, it turns out folks have some different ideas about what this means. I have my own ideas, but I haven't participated in this sort of meeting before, so I'm not sure how to build a framework to make this exercise useful.
Has anyone participated in a Visioning Meeting for their organization? What did it look like? Specifically, what was the scope and what were the goals? Who facilitated the meeting? How many people attended? What did you accomplish? If anyone has an agenda or outline they could share, I'd appreciate it.
Thanks!
Alysia ____________________________________
The ThinkTank mailing List
Unsubscribe from this list here: http://lists.bikecollectives.org/options.cgi/thethinktank-bikecollectives.or...
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Can we post our docs to the wiki? Seems like that would be the place to share this kind of stuff. I'd love to see what others have done as well. Jim Sheehan Executive Director Ohio City Bicycle Co-op 1840 Columbus Rd Cleveland, Ohio 44113 216 830 2667 OhioCityCycles.org jim@ohiocitycycles.org
On Tue, Jan 7, 2020 at 8:18 AM Jesse Cooper jessecooper0@gmail.com wrote:
Sounds good... I'll settle into those docs later today.
On Tue., Jan. 7, 2020, 04:56 lori newton lori.newton@me.com wrote:
Would you mind also sharing with Bike Windsor Essex Jesse? We’ve done strat planning but have nothing documented formally other than meeting notes.
Sent from my iPad
On Jan 6, 2020, at 4:17 PM, Jesse Cooper jessecooper0@gmail.com wrote:
Hi!
( I sent a bunch of stuff to Hannah some time ago, I'll remember to forward to you to! )
Jesse
On Mon., Jan. 6, 2020, 11:55 Alysia Herr alysiaherr@gmail.com wrote:
Hi buds,
I'm with Kickstand Community Bikes, a volunteer-run space in Vancouver, BC. We're in the midst of some big changes: a shop move, general increase in volunteer-time, and increase in shop user-ship. All good things, but we've decided that it's probably time for visioning meeting. However, it turns out folks have some different ideas about what this means. I have my own ideas, but I haven't participated in this sort of meeting before, so I'm not sure how to build a framework to make this exercise useful.
Has anyone participated in a Visioning Meeting for their organization? What did it look like? Specifically, what was the scope and what were the goals? Who facilitated the meeting? How many people attended? What did you accomplish? If anyone has an agenda or outline they could share, I'd appreciate it.
Thanks!
Alysia ____________________________________
The ThinkTank mailing List
Unsubscribe from this list here: http://lists.bikecollectives.org/options.cgi/thethinktank-bikecollectives.or...
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Alysia you should also be able to access the VCBN visioning session agenda / minutes for an example of a very basic structure (we did not hire an outside facilitator) - it's in the 2017 meeting minutes folder!
*Sunny Nestler*, *Programs Manager* AMS Bike Co-op + Bike Kitchen University of British Columbia 604-822-2453 | thebikekitchen.ca http://thebikekitchen.ca| @BikeKitchenUBC
On Tue, Jan 7, 2020 at 5:57 AM Jim Sheehan jim@ohiocitycycles.org wrote:
Can we post our docs to the wiki? Seems like that would be the place to share this kind of stuff. I'd love to see what others have done as well. Jim Sheehan Executive Director Ohio City Bicycle Co-op 1840 Columbus Rd Cleveland, Ohio 44113 216 830 2667 OhioCityCycles.org jim@ohiocitycycles.org
On Tue, Jan 7, 2020 at 8:18 AM Jesse Cooper jessecooper0@gmail.com wrote:
Sounds good... I'll settle into those docs later today.
On Tue., Jan. 7, 2020, 04:56 lori newton lori.newton@me.com wrote:
Would you mind also sharing with Bike Windsor Essex Jesse? We’ve done strat planning but have nothing documented formally other than meeting notes.
Sent from my iPad
On Jan 6, 2020, at 4:17 PM, Jesse Cooper jessecooper0@gmail.com wrote:
Hi!
( I sent a bunch of stuff to Hannah some time ago, I'll remember to forward to you to! )
Jesse
On Mon., Jan. 6, 2020, 11:55 Alysia Herr alysiaherr@gmail.com wrote:
Hi buds,
I'm with Kickstand Community Bikes, a volunteer-run space in Vancouver, BC. We're in the midst of some big changes: a shop move, general increase in volunteer-time, and increase in shop user-ship. All good things, but we've decided that it's probably time for visioning meeting. However, it turns out folks have some different ideas about what this means. I have my own ideas, but I haven't participated in this sort of meeting before, so I'm not sure how to build a framework to make this exercise useful.
Has anyone participated in a Visioning Meeting for their organization? What did it look like? Specifically, what was the scope and what were the goals? Who facilitated the meeting? How many people attended? What did you accomplish? If anyone has an agenda or outline they could share, I'd appreciate it.
Thanks!
Alysia ____________________________________
The ThinkTank mailing List
Unsubscribe from this list here: http://lists.bikecollectives.org/options.cgi/thethinktank-bikecollectives.or...
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Actually nothing in the document is sensitive, I'm just gonna copy paste the whole thing here in case anyone else wants to see. Note: VCBN is the Vancouver Community Bike shop Network. I'm also happy to chat with anyone who wants to talk about visioning sessions and how to set them up, I've been in a million of them as participant, facilitator, and also in groups that hired an outside facilitator.
Visoning outline for VCBN
Intros!
15min
Name, pronoun, why you are here, shops you are associated with?
- GOALS (priority: info gathering)
30 min
What goals have already been mentioned?
Do we have anything to add? (popcorn, scribing)
eg:
Resource allocation
Data collection/sharing
Advocacy
Outreach
Donations/recycling
Fundraising
Programming
- SCOPE (priority: info gathering)
30 min?
What are the VCBN’s priorities?
Who will the VCBN serve and how?
Structure:
Break out into a few groups, each group discusses amongst selves and reports back on ideas - share, record, summarize, report
Separate by shop
Organizational reflection
Prioritizing the things!
(What does the VCBN do?)
(What does each org want from/for the VCBN?)
(What is the scope of the VCBN outside/beyond the three core groups? Timeline? Internal/external?)
BREAK 15 min
- GROUP STRUCTURE AND DECISION MAKING (priority: establishing a structure
we can cope with for 6 months and then assess :) )
1.5 hours (start by 5:45?)
Preamble:
A structure that isn’t nec person dependant
We can’t make something that meets everyone’s needs perfectly right now: what can we live with for the time being and try out?
Concerns:
Shop representation
Communication and accountability re: people impacted by VCBN’s activities
Paid vs unpaid participation
“Double dippers” - ppl involved in multiple orgs
Structure:
Break out into a few groups, each group discusses amongst selves and reports back on ideas - share, record, summarize, report
Mix up the shops!
3 groups
Some dot voting on things ppl like about different ideas?
Discuss:
What is important to people about different systems
Facilitate until it is done
- MISSION STATEMENT?
30 min?
WRAP UP
15 min!
*Sunny Nestler*, *Programs Manager* AMS Bike Co-op + Bike Kitchen University of British Columbia 604-822-2453 | thebikekitchen.ca http://thebikekitchen.ca| @BikeKitchenUBC
On Tue, Jan 7, 2020 at 12:13 PM Sunny Nestler programs@bikecoop.ca wrote:
Alysia you should also be able to access the VCBN visioning session agenda / minutes for an example of a very basic structure (we did not hire an outside facilitator) - it's in the 2017 meeting minutes folder!
*Sunny Nestler*, *Programs Manager* AMS Bike Co-op + Bike Kitchen University of British Columbia 604-822-2453 | thebikekitchen.ca http://thebikekitchen.ca| @BikeKitchenUBC
On Tue, Jan 7, 2020 at 5:57 AM Jim Sheehan jim@ohiocitycycles.org wrote:
Can we post our docs to the wiki? Seems like that would be the place to share this kind of stuff. I'd love to see what others have done as well. Jim Sheehan Executive Director Ohio City Bicycle Co-op 1840 Columbus Rd Cleveland, Ohio 44113 216 830 2667 OhioCityCycles.org jim@ohiocitycycles.org
On Tue, Jan 7, 2020 at 8:18 AM Jesse Cooper jessecooper0@gmail.com wrote:
Sounds good... I'll settle into those docs later today.
On Tue., Jan. 7, 2020, 04:56 lori newton lori.newton@me.com wrote:
Would you mind also sharing with Bike Windsor Essex Jesse? We’ve done strat planning but have nothing documented formally other than meeting notes.
Sent from my iPad
On Jan 6, 2020, at 4:17 PM, Jesse Cooper jessecooper0@gmail.com wrote:
Hi!
( I sent a bunch of stuff to Hannah some time ago, I'll remember to forward to you to! )
Jesse
On Mon., Jan. 6, 2020, 11:55 Alysia Herr alysiaherr@gmail.com wrote:
Hi buds,
I'm with Kickstand Community Bikes, a volunteer-run space in Vancouver, BC. We're in the midst of some big changes: a shop move, general increase in volunteer-time, and increase in shop user-ship. All good things, but we've decided that it's probably time for visioning meeting. However, it turns out folks have some different ideas about what this means. I have my own ideas, but I haven't participated in this sort of meeting before, so I'm not sure how to build a framework to make this exercise useful.
Has anyone participated in a Visioning Meeting for their organization? What did it look like? Specifically, what was the scope and what were the goals? Who facilitated the meeting? How many people attended? What did you accomplish? If anyone has an agenda or outline they could share, I'd appreciate it.
Thanks!
Alysia ____________________________________
The ThinkTank mailing List
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At Bike Walk Wichita we created a Toolkit for bike cooperatives wanting to replicate what we've done. Please find it attached Jack Murphy Volunteer Coordinator Bike Walk Wichita
On Tue, Jan 7, 2020 at 7:57 AM Jim Sheehan jim@ohiocitycycles.org wrote:
Can we post our docs to the wiki? Seems like that would be the place to share this kind of stuff. I'd love to see what others have done as well. Jim Sheehan Executive Director Ohio City Bicycle Co-op 1840 Columbus Rd Cleveland, Ohio 44113 216 830 2667 OhioCityCycles.org jim@ohiocitycycles.org
On Tue, Jan 7, 2020 at 8:18 AM Jesse Cooper jessecooper0@gmail.com wrote:
Sounds good... I'll settle into those docs later today.
On Tue., Jan. 7, 2020, 04:56 lori newton lori.newton@me.com wrote:
Would you mind also sharing with Bike Windsor Essex Jesse? We’ve done strat planning but have nothing documented formally other than meeting notes.
Sent from my iPad
On Jan 6, 2020, at 4:17 PM, Jesse Cooper jessecooper0@gmail.com wrote:
Hi!
( I sent a bunch of stuff to Hannah some time ago, I'll remember to forward to you to! )
Jesse
On Mon., Jan. 6, 2020, 11:55 Alysia Herr alysiaherr@gmail.com wrote:
Hi buds,
I'm with Kickstand Community Bikes, a volunteer-run space in Vancouver, BC. We're in the midst of some big changes: a shop move, general increase in volunteer-time, and increase in shop user-ship. All good things, but we've decided that it's probably time for visioning meeting. However, it turns out folks have some different ideas about what this means. I have my own ideas, but I haven't participated in this sort of meeting before, so I'm not sure how to build a framework to make this exercise useful.
Has anyone participated in a Visioning Meeting for their organization? What did it look like? Specifically, what was the scope and what were the goals? Who facilitated the meeting? How many people attended? What did you accomplish? If anyone has an agenda or outline they could share, I'd appreciate it.
Thanks!
Alysia ____________________________________
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lori newton -
Sunny Nestler