Hi there,

Our previous Executive Director was a CPA and handled all financials except for the 990. Our 990 has always been prepared with a local tax firm that has graciously donated that service year after year. I would highly suggest getting this service donated if possible, but obviously requires a good personal relationship/connection to someone qualified to do that task.

When I took the reins a year and half ago; we contracted with a local accounting practice for general book keeping (Quickbooks) and what was great was there was a sort of 'menu' to chose from with this smaller and local agency. For X service = $/month, for this service plus X = $ per month and so on.

For our staff structure and skill set of the Board of Directors- it made sense to hire a book keeper, reconcile monthly expenses, run monthly reports, etc. and then other aspects we were able to keep in house to fit our capacity and budget.

I'm not sure what- if any- help this might be, but I responded because I remember our organization being in that same spot two years ago.

Best of luck.

Keep riding and keep it fun, Daniel

*Daniel Byrd* Executive Director Kids on Bikes 719-355-3573 daniel@kidsonbikes.net http://www.kidsonbikes.netwww.kidsonbikes.net

On Thu, Mar 1, 2018 at 1:23 PM, Sterling Stone < sterlingstone@gearinupbicycles.org> wrote:

Hello there all,

I am seeking some assistance in making a decision. For the Past 5 years, we have handled all financial matters in house with our board members. Payroll, accounting, and end of year reporting (990's) are the primary fun tasks that I am looking to outsource for a no-to-low cost. Does anyone have any experience with any companies (Paychex, ADP, etc) that they would be willing to share, or any suggestions?

Thanks,

Sterling

-- Sterling-A. Stone Executive Director Gearin' Up Bicycles 314 Randolph Pl., NE Washington, DC, 20002 202-780-5174 <(202)%20780-5174> - Shop 202-487-0179 <(202)%20487-0179> - Cell SterlingStone@gearinupbicycles.org

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Hi all,

We switched to JetPay several years ago after having problems similar to those below with some of the other services.

We LOVE JetPay. We have not had any mistakes in all the years we’ve been using them, and their prices are very reasonable. I highly recommend.

They happen to be based near Allentown, where we are, but I don’t have a relationship with them beyond the services we pay for and I think they work nationally.

Kim Schaffer, Executive Director

Community Bike Works

235 N. Madison Street

Allentown, PA 18102

610.434.1140 | http://www.communitybikeworks.org www.communitybikeworks.org

20 years FINAL

From: Thethinktank [mailto:thethinktank-bounces@lists.bikecollectives.org] On Behalf Of Ess Jay Sent: Thursday, March 01, 2018 7:22 PM To: The Think Tank Subject: Re: [TheThinkTank] Payroll and/or Accounting services for non-profits

Hi, Sterling --

My first degree is in accounting and I worked in the field for a couple of years before computers came around and I switched to that. I've worked with both Paychex and ADP, and neither one of 'em is worth a nickel, because they are each sufficiently inaccurate that you have to go over every check to make sure they got 'em right, and if you have to do that you actually save time and effort doing it yourself in the first place anyway. Last I worked with one (ADP in '06) none of 'em offered nonprofit discounts or free services to anybody.

In summary, outsourcing these services is a mistake. Nuisance though they may be, in trying to outsource 'em you end up trading a relatively small nuisance for a bigger and more expensive one.

best,

Joel

On Thursday, March 1, 2018, 12:24:14 PM PST, Sterling Stone sterlingstone@gearinupbicycles.org wrote:

Hello there all,

I am seeking some assistance in making a decision. For the Past 5 years, we have handled all financial matters in house with our board members. Payroll, accounting, and end of year reporting (990's) are the primary fun tasks that I am looking to outsource for a no-to-low cost. Does anyone have any experience with any companies (Paychex, ADP, etc) that they would be willing to share, or any suggestions?

Thanks,

Sterling