it's been a while since I posted to this list, I'm subscribing from a
different email address now but it's me, sunny! from vancouver / OCB,
formerly from phoenix / Bike Saviours.
I have a question about making the switch from paper to electronic
documents. OCB has been around for 20 years, and we have a huge mish mash
of different systems for organizing our documents. The main three are: 1) a
huge pile of filing cabinets, 2) the hard drive on our computer (which
often doesnt match what's on the hard drive of our OTHER computer at our
warehouse), and 3) google docs, which does not match what's on either hard
drive and has to be constantly updated to reflect our ever-changing
policies, lists, minutes, etc.
Basically, it's terribly confusing and nobody ever knows where to find
anything without asking the one or two people who have been with us the
longest. We need to use something that is stable and long-term. I'm
thinking google docs might still be the best thing, but I thought I'd fish
on here first.
What I'm looking for is an online-system that can be synched up with our
hard drive (for back-up purposes), which can be accessed from any computer
and which can be categorized clearly and easily. I would like there to be a
section for every staff member's ongoing to-do lists, a section for meeting
minutes to be filed, a section for policy documents, etc. I would also like
to have a section for forms (such as conflict or incident reports) that can
be filled out as needed and filed online as well.
Does anyone currently have a system that they like using for this? Any
input is appreciated.