This is what I have proposed to our collective in regard to forming a
Board of Directors. If anyone is familiar with Participatory Economics,
this is sort of modeled after that system of Producer/Consumer and
FM Community Bicycle Workshop Organizational Structure
General Collective Membership is defined by:
Working regular, accountable shifts of 4 hours in length, once a week
for the duration of at least one month. After that one month, working
regular, accountable shifts is still expected but is flexible depending
Attending and actively participating in at least three consecutive
General Collective, Board, or Worker Council meetings.
If a General Collective Member is inactive for the duration of one month
without a prior notice, their membership is terminated with the option
to rejoin the collective through by meeting the same criteria as a new
prospective collective member.
The General Collective will meet once a Month at a regularly scheduled
time to discuss the day to day operation of the shop, update schedules,
make suggestions and in general report news to the collective from their
respective worker councils.
Worker Councils (WC) consist of members from the general collective who
wish to have an increased level of participation. There are six WC:
Finance/Legal, Advertising/Hardcopy, Physical Donations,
Shop/Tools/Ordering, Education, and Community Outreach. Each WC chooses
a representative within to represent their interests on the Board of
Directors. These representatives are easily recallable by the WC or the
General Collective as a whole. These representatives along with
co-representatives, if appointed, would be the collectives primary
key-holders. The six WC representatives are also members of the Board of
directors, and taken as a whole, make up the producers council. Worker
councils will meet as needed. Collective members would generally only
officially participate in one WC, two if necessary.
The Board of Directors -- Members-At-Large would represent the interests
of the groups that the FMCBW explicitly intends to serve. In other
words, they would collectively make up the consumers council. These
Board members-at-large would be chosen by the General Collective at the
annual meeting and would serve a one year term.
Six Collective members representing their respective WC and 6-8
Members-At-Large to represent the communities we intend to serve.
The Board of Directors will meet quarterly and are open to general
collective member attendance.
Two weeks notice will be given before the quarterly meetings and one
week notice will be given for special circumstances.
Voting by proxy is allowed but consent must be given in a written form
and it must be on a specified proposal and not a general power. Voting
by email is valid and legitimate but if any board member feels that
there needs to be more discussion the vote can be vetoed and a meeting
called in it's place.
Quorum for Board of Directors meetings will be 50%+1.
The board of directors will determine what specific democratic decision
making process suits but with an emphasis on consensus decision making
The board will have a Chair, Co-Chair, Secretary and Treasurer.
In the case of vacancies, the General Collective will be charged with
finding a suitable replacement, taking into consideration input and
suggestions from the Board Members-At-Large.
I think the overall effect of this would be to allow outside input and
give us community perspective, tap external resources, organize more
effectively in our WC, increase general collective membership thus
"throwing more people" at the issue of staffing the shop when open,
Allow individual participation to determine level of involvement in
decisionmaking, allow a broader number of people to lead in their areas
of interest, as well as being "legal" in terms of US regulations.